WPS Policy Manual

Section A – Foundations and Basic Commitment

AA – School Division Legal Status
AC – Nondiscrimination
AD - Educational Philosophy
AE - School Division Goals and Objectives
AF - Comprehensive Plan
AFA - Evaluation of School Board Operational Procedures


Section B – Board Governance and Operations

BB - School Board Legal Status
BBA - School Board Powers and Duties
BBAA - Board Member Authority
BBBA - Qualifications for Elected School Board Members
BBBB -Student Representative to the School Board
BBBC – Board Member Oath of Office
BBD – Board Member Removal from Office
BBE – Unexpired Term Fulfillment
BBFA – 
Conflict of Interests and Disclosure of Economic Interests 
BCA – School Board Organizational Meeting
BCB – School Board Officers
BCC – School Board Clerk
BCE – School Board Committees
BCF – Advisory Committees to the School Board
BCG – School Attorney
BDA – Regular School Board Meetings
BDB – Special School Board Meetings
BDC – Closed Meetings
BDCA – Calling and Certification of Closed Meetings
BDCA-E – Executive Session Certification
BDD – Electronic Participation in Meetings From Remote Locations
BDDA – Notification of School Board Meetings
BDDC – Agenda Preparation and Dissemination
BDDD – Quorum
BDDE – Rules of Order
BDDF – Voting Method
BDDG – Minutes
BDDH/KD – Public Participation at School Board Meetings
BF – Board Policy Manual
BFC – Policy Adoption
BFE/CHD - Administration in Policy Absence
BG/GBD - Board-Staff Communications
BHB – School Board Member In-Service Activities
BHD – School Board Member Compensation and Benefits
BHE – School Board Member Insurance


Section C – General School Administration

CA – Administration Goals
CBA –
Qualifications and Duties for the Superintendent
CBB – Appointment and Term of the Superintendent
CBD – 
Superintendent's Contract, Compensation, and Benefits
CBE – Severance Benefits
CBG – 
Evaluation of the Superintendent
CF – School Building Administration
CH – 
Policy Implementation
CHD/BFE – Administration in Policy Absence

CLA – Reporting Acts of Violence and Substance Abuse
CM - School Division Annual Report
CMA - Quality Profile


Section D – Fiscal Management

DA – Management of Funds
DB – Annual Budget
DG – Custody and Disbursement of School Funds
DGC – School Activity Funds
DGD – Funds for Instructional Materials and Office Supplies
DI – Financial Accounting and Reporting
DI-R - Fund Balance Accounting and Reporting
DIA - Reporting Pupil Costs
DJ – Small Purchasing
DJ-R – Purchasing Procedures for Goods and Services
DJA – Purchasing Authority
DJB – Petty Cash Funds
DJC – Bonded Employees
DJF – Purchasing Procedures
DJG – Vendor Relations
DK – Payment Procedures
DL – Payroll Procedures
DL-R – Payroll Procedures Regulation
DLB – Salary Deductions
DLC – Expense Reimbursement
DLC-R – Travel Reimbursement Policy
DM – Cash in School Buildings
DN – Disposal of Surplus Items
DO – Non-Locally Funded Programs


Section E – Support Services

EA – Support Services
EB - School Crisis, Emergency Management, and Medical Emergency Response Plan
EBAA – Reporting of Hazards
EBAB – Possible Exposure to Viral Infections
EBAC –
Fire Prevention
EBAC-R – Fire Prevention Regulations
EBB -
Threat Assessment Teams
EBBA - Emergency First Aid, CPR and AED Certified Personnel
EBBB – Personnel Training - Viral Infections
EBCB – Safety Drills
EBCBA – Electronic Room Partitions
EBCD – School Closings
EBCD-R- Emergency Closings for Principals, Directors, Teachers and Secretaries – Regulation
EC – Buildings and Grounds Maintenance
ECA – Inventory and Reporting of Loss or Damage
ECAB – Vandalism
EDC – Authorized Use of School-Owned Facilities and Materials
EEA – Student Transportation Services
EEAB – School Bus Scheduling and Routing
EEAC – School Bus Safety Program
EEAD – Special Use of School Buses

EF – Food Service Management
EFB – Food Services
EFD – Food Sanitation Program
EFG - School Nutrition Procurement Plan
EGAA – Reproduction of Copyrighted Materials
EI – Insurance Management


Section F – Facilities and Development

FB – Facilities Planning
FE – Playground Equipment (New)
FEA – Educational Facilities Specifications
FECBA – Energy Efficient Construction (New)
FECBB – Accommodations for the Disabled
FEG – Construction Planning (New)
FF – Public Dedication of New Facilities
FFA – School Names
FG – Retirement of Facilities


Section G – Personnel

GA – Personnel Policies Goals
GAA - Staff Time Schedules
GAB/IIBEAAcceptable Computer System Use
GAB-R/IIBEA-R – Technology Use Guidelines
GAD - Access To Employee Social Media Accounts
GAE – Child Abuse and Neglect Reporting
GAH – School Employee Conflict of Intertest
GB – Equal Employment Opportunity / Nondiscrimination
GB-F – Report of Discrimination
GBA/JFHA – Prohibition Against Harassment and Retaliation 
GBA-F/JFHA-F – Report Of Harassment
GBB – Prohibition of Abusive Work Environments
GBC –
Staff Compensation Procedures
GBC-E2 – Notice of How Employees Who Work Less Than 12 Months Are To Be Paid
GBD/BG - Board-Staff Communications 
GBEStaff Health
GBE-R - Staff Health Regulations
GBE-R1 – Bloodborne Pathogens Exposure Control Plan
GBEA – Unlawful Manufacture, Distribution, Dispensing, Possession or Use of a Controlled Substance
GBEB – Staff Weapons in School
GBEC/JFCH/KGC – Tobacco Products and Nicotine Vapor Products
GBED – Employee/Pupil Accident Report
GBE-E1/JJAB – Staff Accident Reports/Pupil Accident Reports
GBEF/JHCL - Lactation Support
GBG –
Staff Participation in Political Activities
GBI – Staff Gifts and Solicitations
GBL – Personnel Records
GBLA - Third-Party Complaints Against Employees
GBM –
Professional Staff Grievances
GBMA – Support Staff Grievances
GBN – Staff Hiring Procedures
GBO – Virginia Retirement System
GBR – Voluntary Retirement Savings Program

GC –
Professional Staff

GCB – Professional Staff Contracts
GCB-R - Contract Degree Additives and Supplemental Pay 
GCBA – Staff Salary Schedule
GCBB – Supplementary Pay

GCBC – Staff Benefits
GCBC-R – Educational Assistance Program Reimbursements
GCBC-R1 – Health Insurance Spousal Coverage
GCBC-R1.F – Health Insurance Spousal Coverage Affidavit

GCBCA - Annual Leave
GCBCA-R - Payment For Accumulated Annual Leave
GCBD – Staff Leaves and Absences
GCBD-R – Staff Leaves and Absences
GCBD-R1 – Payment for Unused Sick Leave
GCBDA - Personal Illness/Sick Leave

GCBDB – Professional Staff Personal Leave
GCBDC - Support Staff Personal Leave (Except Bus Drivers)
GCBDF - Professional Leave (Leave of Absense)
GCBE – Family and Medical Leave
GCBEA - Leave Without Pay
GCBEAA - Sick Leave Bank

GCBEB
- Military Leave and Benefits
GCBEC - Professional Leave
GCBEC-R - Professional Leave Regulation
GCBED - Virginia Retirement System Hybrid Short-Term Disability
GCBF - Personal Legal Leave
GCCAPosting of Professional Staff Vacancies
GCCB – Employment of Family Members
GCDA Effect of Criminal Conviction or Founded Complaint of Child Abuse or Neglect
GCDA-R – Effect of Criminal Conviction or Founded Complaint of Child Abuse or Neglect Regulation
GCDB – Filling Administrative Vacancies
GCE – Part-Time and Substitute Professional Staff Employment
GCG – Professional Staff Probationary Term and Continuing Contract
GCI – Professional Staff Assignments and Transfers (Opt. 1 & 2)
GCL – Professional Staff Development
GCN – Evaluation of Professional Staff
GCPA – Reduction of Professional Staff Work Force
GCPA-R – Reduction in Professional Staff Work Force Regulation
GCPB -Resignation of Staff Members
GCPC - Reduction is Support Staff Work Force
GCPD - Professional Staff Discipline
GCPF - Suspension of Staff Members
GCQA - Nonschool Employment by Staff Members

GCQAB - Tutoring for Pay

GCQB -
Staff Research and Publishing
GD –
Support Staff

GDB –
Support Staff Employment Status
GDBA – Support Staff Salary Schedules
GDG - Support Staff Probationary Period
GDI – Support Staff Assignments and Transfers
GDN – Evaluation of Support Staff
GDPC – Reduction in Support Staff Work Force
GDQ – School Bus Drivers
GDQ-R – Testing Regulations for Alcohol and Controlled Substances
GEA/JOH - Acceptance of Electronic Signatures and Records


Section I – Instruction

IA – Instructional Goals and Objectives
IAA – Notification of Learning Objectives
IAB-R – Grading and Reporting Student Progress 
IB – Academic Freedom
IC/ID – School Year/School Day
ID/IC – School Year/School Day
IEB – National Motto
IF –
Curriculum Development
IFB – Pilot, Research of Experimental Projects
IFE – Curriculum Guides and Course Outlines
IGA – Basic Instructional Program
IGAD – Vocational Education
IGAE/IGAF – Health/Physical Education
IGAG – Teaching About Drugs, Alcohol, and Tobacco
IGAH – Family Life Education (FLE)
IGAI – Character Education
IGBA – Programs for Students with Disabilities
IGBB – Programs for Gifted Students
IGBC – Parent and Family Engagement
IGBE – Remedial Instruction
IGBF – English As A Second Language
IGBG – Homebound Correspondence & Alternative Means of Instruction
IGBH – Alternative School Programs
IGBJ – Home Instruction
IGCA – Summer Schools
IGCF – Post-Secondary Students
IGDA – Student Organizations
IGDJ – Interscholastic Athletics
IGDJA – Interscholastic Athletics Discrimination
IGE – Adult Education
IHB – Class Size
IIA – Instructional Materials
IIAA – Textbook Selection and Adoption
IIAB – Supplementary Materials Selection and Adoption
IIAE – Innovative or Experimental Projects
IIBD – School Libraries/Media Centers
IIBE – Instructional Television
IIBEA/GABAcceptable Computer System Use
IIBEA-R/GAB-R –
Technology Use Guidelines
IICA – Field Trips
IICA-R – Field Trip Regulations
IICB/IICC – Community Resources Persons/School Volunteers
IJ – Guidance and Counseling Programs
IJD – College and Career Readiness
IKA – Parental Assistance With Instruction
IKAB – Student Progress Reports to Parent/Guardian
IKB – Homework
IKE – Promotion/Retention
IKEB – Acceleration
IKF – Standards of Learning Tests and Graduation Requirements
IKFA – Locally Awarded Verified Credits
IKFA-R – Locally Awarded Verified Credits
IKFD - Alternative Paths To Attaining Standards of Learning
IKFD-R - Requirements for a Waiver of the 140 Clock-Hour Rule
IL –
Testing Programs
INB – Teaching About Controversial Issues
INDC – Religion in the Schools


Section J – Students

JB – Equal Educational Opportunities/Nondiscrimination
JBA – Section 504 Nondiscrimination Policy and Complaint Procedures
JB-F – Report of Discrimination
JEA – Compulsory Attendance
JEC – School Admission
JEC-R – School Admission Regulation
JECC-R – Guidelines for Enrolling Out-of-District and Non-Resident Students
JED – Student Absences, Excuses and Dismissals
JEG – Exclusions and Exemptions from School Attendance
JECA – Admission of Homeless Children
JECB – 
Admission of Non-Public Students for Part-Time Enrollment
JEGA – Pupil Accounting Records
JFC – Student Conduct
JFC-R – Standards of Student Conduct
JFCA – Teacher Removal of Students From Class
JFCA-E – Student Removal Form
JFCB – Sportsmanship, Ethics and Integrity
JFCC – Student Conduct on School Buses
JFCD – Weapons in School
JFCE – Gang Activity or Association

JFCF –
Drugs in School

JFCH/GBEC/KGC –
Tobacco Products and Nicotine Vapor Products
JFCI – Substance Abuse - Student Assistance Program
JFCJ – Written Notification of Violation of School Policies by Students in Alternative Education Programs
JFG – Search and Seizure
JFHA/GBA – Prohibition Against Harassment and Retaliation
JFHA-F/GBA-F – Report of Harassment Form
JGA – Corporal Punishment
JGD/JGE – Student Suspension/Expulsion
JGDA – Disciplining Students with Disabilities
JGDB – Disciplining Students with Disabilities for Infliction of Serious Bodily Injury
JGE/JGD – Student Suspension/Expulsion
JHC – Student Health Services and Requirements
JHCA – Physical Examinations of Students
JHCB – Immunization of Students
JHCC – Communicable Diseases
JHCD – Administering Medicines to Students
JHCD-R – Health Services Regulations
JHCD-3 – Emergency Epinephrine Policy
JHCD-R3 – EPI Pen Regulations and Procedures
JHCF – Student Wellness
JHCF-R - Student Wellness Regulation
JHCH – School Meals and Snacks
JHCI/EFEA – School Nutrition Meal Charge Policy
JHCL/GBEF - Lactation Support
JHDA – Human Research
JHG/GAEChild Abuse and Neglect Reporting
JHH – Suicide Prevention
JJAB – Employee Accident Report, Pupil Accident Report
JJAB/GBE-E1Staff Accident Reports/Pupil Accident Reports
JJAC – Student Athletes Concussion During Extracurricular Activities
JJAC-R – Sports Concussion Management Plan 
JM – Restraint of Students
JO – Student Records
JOA – Student Transcripts
JOH/GEA – Acceptance of Electronic Signatures and Records
JRCA – School Service Providers' Use of Student Personal Information


Section K – School-Community Relations

KA – School-Community-Home Relations Goals
KBA – Request for Public Records
KBA-FI – Request for Public Records
KBA-R – Request for Information Regulation
KBE – Relations with Parent Organizations
KCB – Community Involvement in Decision Making
KCD – Public Gifts
KD/BDDH – Public Participation at School Board Meetings
KDA – Public Information Program
KDD – Media Relations
KE – Public Complaints
KEC – Public Complaints about Curriculum or Instructional Materials
KEC-E – Challenge of Instructional Materials
KF – Distribution of Materials
KF-R – Distribution of Materials Regulations
KFA – Conduct on School Property
KFA-R – Conduct on School Property Regulations
KFAA – Smoking on School Premises at Public Functions
KFB – Administration of Surveys and Questionnaires
KG – Community Use of School Facilities
KG-R – Use of School Facilities
KGC/GBEC/JFCH - Tobacco Products and Nicotine Vapor Products
KG-E –
School Facilities Use Agreement
KC-R-2 – Facilities Rental Schedule
KGB – Public Conduct on School Property
KH – Public Gifts to the School
KH-F – Form Letter for Donation of Gifts
KH-R – Public Gifts to the Schools Regulations
KHA – Public Solicitations in Schools
KHB – Advertising in Schools
KJ – Relations with Community Organizations
KK – School Visitors
KKA– Service Animals in Public Schools
KKB – Automated External Defibrillator (AED)
KLB – Public Complaints About Learning Resources
KLB-E – Request for Reconsideration of Learning Resources
KN – Sex Offender Registry Notification
KNA – Sex Offenders on School Property
KNAJ – Relations with Law Enforcement Authorities
KQ – Commercial, Promotional, and Corporate Sponsorships and Partnerships


Section L – Education Agency Relations

LA – Education Agency Relations Goals
LB – Relations with Private Schools
LBD – Home Instruction
LBD-F – Notice of Intent to Provide Home Instruction
LC – Charter Schools
LC-E – WPS Charter Schools Application Addendum

LE –
Relations with Colleges and Universities
LEA – Student Teaching and Internships
LEB – Advanced/Alternative Courses for Credit
LI – Relations with Educational Accreditation Agencies

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